Logistics & Administrative Coordinator / Backoffice Logistics
Are you looking for a versatile role where logistics, structure and numbers come together? And do you enjoy working in an international, sporty and entrepreneurial environment where your work truly makes a difference? At ESSX Europe, you will play a key role in our daily operations. You support our European activities. No two days are the same, but one thing is clear: you make sure everything is right.
Ownership starts here. Join our team!
Working at ESSX Europe
We believe that the way we work should match your mindset – and vice versa. Do you spot work before being asked? Do you enjoy taking responsibility and maintaining overview in a dynamic environment? Do you work accurately, think in solutions and feel comfortable in a team that moves forward together? If you answer yes to these questions, you will fit in well with us.
Your role at a glance
As a Logistics & Administrative Coordinator, you are the central link between order processing, logistics planning and administration. Your tasks are diverse but focused: you work in a structured, process-driven and step-by-step manner.
Your key responsibilities:
1. Administration & order processing (core of the role)
Preparing quotations (with a focus on logistics);
Processing and checking purchase and sales invoices;
Checking transport invoices and identifying discrepancies;
Ensuring accurate administrative recording in our systems.
2. Logistics coordination & planning
Coordinating with carriers and planning transport throughout Europe;
Logistics planning of import shipments;
Monitoring stock levels and registering incoming goods;
Tracking shipments and proactively responding to questions or delays.
3. Operational support (supporting tasks)
Contact with customers regarding deliveries and collecting feedback;
Supporting packing and preparing orders for shipment;
Identifying opportunities for improvement in processes and working methods.
Who are we looking for?
MBO+ or HBO level of thinking and working;
Affinity with logistics, administration, process-driven work and the sports industry (athletics & fitness);
Experience in an administrative, logistics or back-office role is a plus;
You work accurately and maintain overview, even when multiple matters occur simultaneously;
Good command of Microsoft Office, Copilot and CMR / ERP systems, preferably Microsoft-based;
Good command of Dutch, German and English;
You are proactive, communicatively strong and solution-oriented.
What do we offer?
A versatile part-time role within an international and sporty organization;
A high level of independence and room to further shape your role;
An informal working atmosphere with short communication lines and direct impact – no day is the same;
Market-conform salary and good employment conditions;
Flexible working hours (by agreement);
The opportunity to grow together with ESSX Europe and our related projects.
Employment type: Part-time (20 hours per week)
Salary: €2,447 – €3,220 gross per month (based on full-time employment)
